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Button "Document Settings"

Button 'Document Settings' highlighted

What it does

This function opens the dialog box Document Settings.

Use it for

The dialog box Document Settings  is used to assign roles to paragraph styles.

We differentiate between:

  1. Paragraph styles that already exist in Word:
    These are already assigned to the their corresponding roles by default. As a rule, you normally do not need to change anything here.
  2. User-defined paragraph styles:
    The appropriate roles must be assigned to these styles in some cases. Use cases are roles for header cells for tables or roles for list continue styles. As a rule, the creator of the document template should have already done this for you, as this requires deeper knowledge of PDF accessibility.

You can also make changes to the settings for initial view when opening the PDF.

How to use it

Making role assignments for paragraph styles

  1. Click on the button Document Settings in the ribbon tab axesWord.
  2. The dialog box Document Settings appears.
    Dialogue box: Document Settings
    axesWord automatically assigns appropriate roles to paragraph styles if no other assignments are available, e.g. for:
    • Heading styles of levels 1-9 (based on outline levels)
    • Captions (based on the Word function Insert caption)
    • Tables of contents, tables of figures or tables (if these were created using the corresponding Word function)
    • Lists (if these were created using the buttons Bullets, Numbering or Multilevel List in Word or were created using correctly created paragraph styles)
    • Block quotations (if they have been assigned to the styles Quote or Intense Quote)

    You may need to assign a semantic role to the user-defined paragraph styles. The role "Default" is set by default. This is based on the natural semantics of the element. In many cases, this is the role "Paragraph". However, this automatic role assignment can be changed to the following roles:

    • Paragraph
    • Heading (outline level 1-100)
    • List Continue (outline level 1-10)
    • Caption
    • BlockQuote
    • Header Cell (Complex Table)
    • Header Cell (Simple Table)
    • Artifact

    Note: The use cases in which you need to make role assignments for paragraph styles are column and row headers in tables and paragraph styles for list continues.

  3. Select the style for which you want to change the role assignment from the list of styles on the left-hand side and select the corresponding role from the drop-down list on the right-hand side.

    Dialogue box: Document Settings; role drop-down open
    If necessary, make further settings for outline levels or scopes.

  4. Click on the button OK to save the settings.

Change settings for initial view after opening the PDF

In the dialog box Document Settings, switch to the tab Initial View.

The recommended settings for opening a PDF are already set. If required, you can make the desired changes here.

Dialogue box: Document Settings; tab 'Initial View'