"Show role mapping" button and "axesWord - role mapping" pane

What it does

This function opens the axesWord - role mapping task pane.

Use it for

You can enter alternative texts or change the default role mapping for the following elements in your document:

• Figures (automatically recognized role Figure)
• Tables (automatically recognized role Table)
• Text boxes (automatically recognized role Text Box)
• Header or footer (automatically recognized role Artifact)

How to use it

1. Click the Show Role Mapping button to open the context-sensitive axesWord - Role Mapping pane.
2. Select a picture, a table, a text box or edit a header or footer in your document and assign them the appropriate role.
3. Create a suitable alternative text for all elements that require this (figures and formulas).
4. Done.

Role assignments at a glance

An image is selected:

You can assign the following roles to images, shapes, SmartArt, diagrams and WordArt:

• Default
  This setting means that the element in question is converted according to the information supplied by Word. In the case of a figure, this is usually the role Figure. Do not forget to enter an alternative text.
• Figure
  You should make this selection if you want to assign the role Figure to an image in any case (the difference to the role Default is, that this element is converted in the PDF as a Figure structure element in every case). Do not forget to enter an alternative text.
• Formula
  You should make this selection if you want to assign the role Formula to a figure (i.e. the element will be exported as a “Formula” structure element in every case). Do not forget to add an alternative text.
• Artifact
  You should make this selection if you want to assign the role Artifact to a figure. An alternative text is not necessary in this case.

A table is selected:

You can assign the following roles to tables:

• Default
  This setting means that the element in question is converted according to the information supplied by Word. In the case of a table, this is usually the role Table.
• Table
  You should make this selection if you want to assign the role Table to a table in every case (i.e. the element will be exported as a “Table” structure element in every case).
• Layout Table
  You should make this selection if you want to assign the role Layout Table to a table. Do not forget to specify the appropriate reading direction of the rows and columns. No table structure element will then be created in the PDF. The elements contained in the table are transferred to the tag structure according to the specified reading direction.
• Definition List
  You should make this selection if you want to assign the role Definition List to a table - for example for a glossary or list of abbreviations (note: the entries in the left-hand column are converted to Lbl structure elements in the PDF, while the entries in the right-hand column(s) are converted to P structure elements within the corresponding LBody structure element).

Optionally, you can enter a short summary of the table in the text input field Summary.

A text box is selected:

You can assign the following roles to text frames:

• Default
  This setting means that the element in question is converted according to the information supplied by Word. In the case of a text box, this is usually the role Text Box.
• Figure
  You should make this selection if you want to assign the role Figure to a text box (i.e. the element will be exported as a “Figure” structure element in every case). Do not forget to add an alternative text.
• Formula
  You should make this selection if you want to assign the role Formula to a text box (i.e. the element will be exported as a “Formula” structure element in every case). Do not forget to add an alternative text.
• Text Box
  You should make this selection if you want to assign the role Text Box to a text box in every case (i.e. the element will be exported as a “Div” structure element with subordinated structure element(s) in every case).
• Artifact
  You should make this selection if you want to assign the role Artifact to a text box. An alternative text is not necessary in this case.

Adopt Text Box link

In Word, you can create a link to the entire text box. To do this, right-click on the text box to open the Word context menu. 

Click the Link option in the context menu, and then enter in Word the link as usual in the dialog box that appears.

When you have created a text box link, you can use axesWord to specify whether the link should be adopted in the PDF or not. To adopt the link, select the Yes option from the If available, adopt Text Box link drop-down list.

The following figure shows the result in the logical structure tree in the exported PDF. The content of the text box is contained within a "Div" structure element, which in turn is nested within a "Link" structure element. The "Link" structure element contains also a link annotation.

A header or footer is edited:

You can assign the following roles to headers or footers:

• Default
  This setting means that the element in question is converted according to the information supplied by Word. For headers or footers, this is usually the role Artifact and means that the headers or footers are marked as artifacts.
• Section Header
  You should make this selection if you want to assign the role Section Header to a header or footer. The contents of the header or footer are integrated into the logical structure tree and thus made accessible. The position in the structure tree is set to the beginning of the respective Word section. If there are no section breaks in the document, the contents of the header or footer are listed at the very beginning of the logical structure tree.
• Section Trailer
  You should make this selection if you want to assign the role Section Trailer to a header or footer. The contents of the header or footer are integrated into the logical structure tree and thus made accessible. The position in the structure tree is set to the end of the Word section. If there are no section breaks in the document, the contents of the header or footer are listed at the very end of the logical structure tree.
• Artifact
  You should make this selection if you want to assign the role Artifact to a header or footer in any case.

The role mapping can be defined separately for each individual section in your Word document.

Enter an alternative text

Enter a short description of the image or the linearized form of the formula in the text input field Alternative Text.

Tip

In the article Which axesWord role mappings lead to which structure elements in the PDF? you will find a tabular overview of role mappings and the associated PDF tags.