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Working effectively with axesWord - explained on one page

In this article, we have summarised the most important rules for working with axesWord. If you follow these rules, you should find it easy to start creating accessible PDF documents.

1) Use heading styles

Use the styles that Word offers as standard: use "Heading 1" to "Heading 9" according to the hierarchy in your document and do not skip any levels.

2) Use the Word list functions

  • Use the buttons Bullets or Numbering or Multilevel List in Word.
    Word: Function group 'Paragraph'; List buttons highlighted
  • Or use the styles  "List" to "List 5" or "List Number" to "List Number 5".
  • You can find out how to create multilevel lists in this article: Create new multilevel list

3) Enter alternative texts for images

4) Handle tables correctly

  1. Data tables
    Create styles for the row and column heading cells and assign the appropriate role to these styles in the axesWord Document Settings. You can find a detailed manual on creating accessible tables at:
  2. Layout tables
    Assign the role Layout Table for tables that are only used to arrange texts in a certain way (in the task pane axesWord - Role Mapping). Also define the reading direction of the layout table here.
  3. Definition lists
    Assign the role Definition List to tables like lists of abbreviations or glossaries (in the task pane axesWord - Role Mapping).

5) Create captions for images and tables

By right-clicking on the image/ table and selecting the menu option Insert Caption... you can create an automatically numbered caption.

6) Create links, footnotes, and references as active links

  • URL or email address: enter the text and Word automatically creates an active link.
  • Footnotes/ endnotes: use the buttons Insert Footnote or Insert Endnote in Word (in the ribbon tab References).
  • Cross-references: use the button Cross-reference in Word (in the ribbon tab References).

7) Create TOCs automatically

Use the buttons Table of Contents or Insert Table of Figures (in the ribbon tab References).

8) Enter document title

Click on the ribbon tab File, then on the menu option Info and enter a meaningful document title in the text input field Title.

9) Set language

Select certain text paragraphs (or the entire document) and click on the language in the status bar (at the very bottom of Word) to make necessary changes within the dialogue box Language.

10) Create accessible PDF

Further information needed?